Egerton Preschool charity is run by our Parent Committee, without our committee our Preschool would not function.
- Are you interested in learning new skills?
- Would you like to meet new people?
- Would you like to share your skills, time and ideas with others?
- Have you ever wanted to improve the running of your child’s setting?
If you answer “yes” to any of these questions, our team would love to hear from you.
Research shows clear benefits for children when parents become actively involved in their child’s learning and development from an early age. Parental involvement has been recognised by the Government as being key to a child’s successful development too.
Volunteering for your pre-school’s parent-run committee offers an ideal opportunity for you to become more actively and practically involved in this aspect of your child’s life. It will also make a real difference to how your setting is managed.
You will personally benefit from this experience by meeting with other parents, updating existing skills and learning new ones, as well as putting something positive back into your local community.
There are also long-term benefits should you choose to undertake further training or decide to return to full-time, paid work in the future.
Working as part of a pre-school committee is all about opportunities – for the pre-school, but also for yourself – and from small beginnings, you could find yourself taking a new direction in life.
Your committee members are the charity trustees of the pre-school and together they are responsible for the overall management and smooth-running of the setting. This can mean anything from organising a summer fundraising event to negotiating with a landlord over the terms of a lease.
Your committee is the employer of staff in the pre-school so has overall responsibility for recruiting, training and developing staff, paying their salaries, and managing their contracts of employment.
Your committee also has responsibility for things like developing a business plan, managing the daily accounts and working with staff to ensure the setting follows health and safety, risk assessment, insurance and first aid guidance and procedures.
What we do:
A lot of the work committees do is fun – building new partnerships with other parents and professionals, coming up with new fundraising ideas, getting exciting plans off the ground – but there are some regular jobs too.
- Represents and acts as a spokesperson for the pre-school.
- Chairs meetings of the charity; including committee meetings, open meetings and general meetings, such as the Annual General Meeting (AGM).
- Sets the agenda for meetings together with the Secretary.
- Co-ordinates the work of the committee to ensure effective administration.
- Acts as the ‘Nominated Person’ for Ofsted purposes.
- Line manages the Manager of the setting.
- Supports other committee members and authorises the work of the Treasurer.
- Ensures the committee are aware of the financial position of the charity, providing an up-to- date written statement of accounts at committee meetings.
- Ensures that all committee members are aware of their financial responsibilities and comply with the charity’s finance procedures.
- Ensures that the committee apply the charity’s resources exclusively in pursuance of its charitable objectives.
- Presents accounts to the members at the AGM.
- Manages the charity’s bank account, updating the list of signatories as necessary.
- Prepares in advance an annual budget, as agreed by the committee, and monitors it regularly.
- Issue bills and receipts on behalf of the charity and ensures that all necessary payments are made promptly.
- Ensures that the charity’s financial records are maintained accurately and updated on a timely basis.
- Manages staff payroll and volunteers’ expenses.
- Arranges for the accounts to be checked annually and independently.
- Reviews and returns any other financial reports as necessary.
- Responds punctually to all correspondence; keeping proper records.
- Organises all meetings including booking venues, arranging refreshments, liaising with attendees to ensure they are informed etc.
- Draws up meeting agendas and circulates to all attendees punctually.
- Takes accurate minutes during meetings, types up and sends them out to all attendees in a timely manner.
- Ensures all office filing is kept up-to-date.
- Supports all committee and staff members, by ensuring the administrative function is efficient.
Shared responsibilities for all committee members
- Act in the best interests of the charity; promoting its values and working to achieve its charitable objectives.
- Work as part of a team with the other trustees; whilst bringing their own ideas, perspectives and experiences to the committee.
- Regularly attend committee meetings and contribute to the effective management of the charity.
- Read committee papers and contribute to the decision-making process of the committee.
- Work with the Treasurer to set priorities for the budget.
- Undertake Ofsted suitability checks as required.
- Use safe recruitment procedures and work to Early Years Foundation Stage requirements to employ suitable adults to work with the children.
- Employ a Manager to act as the person in charge of the early years provision; supporting them to successfully manage the childcare provision and ensure that the Early Years Foundation Stage and Ofsted registration requirements are met.
- Ensure all committee members and staff have clearly identified roles and responsibilities.
- Submit the annual update, or annual return and accounts, to the Charity Commission.
- Ensure that the charity complies with the rules in its constitution, charity law, and other relevant regulations that govern the work of the charity.